Board Meeting Online allows a group to meet online without having to change meetings or travel long distances. It is used by organizations, non-profits, and other organizations to discuss the mission, goals, and policies of the organization as well as set policies to help achieve those goals. This process is conducted with the help of video conference software and a video conferencing system. The software lets you record and track all board decisions online.
While the convenience of a virtual board meeting that is conducted by a facilitator might be attractive, it can result in less productive discussions and more paperwork. Following a few basic guidelines will make the most efficient virtual meeting as possible. It is crucial that all participants have a reliable Internet connection and that the lighting in the room they are taking part in is adequate, and that their phones be on vibrate mode. Ringtones can disturb the discussion. A second suggestion is to ensure that everyone can see each other clearly and that the software permits the use of graphs and charts. Also, it’s an ideal idea to limit the duration of every meeting to less than an hour, because fatigue can cause participants to lose focus and become disengaged. It is also an excellent idea to include breaks in the agenda so that attendees can take a break and refresh their energy levels.