A board of directors is an excellent way to make sure that your business will be run efficiently and decisions made in a fair, open manner. To be effective, the board must have all members actively involved and present at every meeting. Poor attendance at meetings leads to a decrease in productivity https://boardroomsite.com/commonly-asked-questions-about-board-meetings as well as a decrease in effective leadership. Here are a few tips that can assist you in improving the quality of your board meetings.

Plan ahead: Make sure that all board members receive pertinent information such as reports, financial statements and background documents in advance of the meeting to ensure they are prepared to participate with thoughtful questions. Sending information early gives board members the opportunity to check their schedules to ensure they can attend.

Start on time: Begin your meeting with a quick call to call the meeting to order and confirm that there is the quorum. This will demonstrate to the board that it values everyone’s time.

Establish a clear decision-making process A clear decision-making procedure keeps the discussion on track and avoids distractions that could hinder the discussion.

Encourage active participation: Creating an environment where everyone feels comfortable sharing their insights and perspectives isn’t easy. Chairpersons can play a major role in encouraging participation by soliciting input from both sides and facilitating an open and constructive discussion. They can also establish ground rules for the discussion to promote concise remarks and equal time for all participants.